Project Management of Software Practice Exam

Project Management of Software Practice Exam

 

A(n) ____________ is a model of a real project-what you want to happen or what you think will happen.

 

Project Schedule

 

A(n) ____________ is a logical connection between tasks that controls sequence and dependency.



 

Link

 

A group of closely related tasks that encompass a major section of your project is a(n) ____________.

 

Phase

 

A(n) ____________ is a scheduling tool that determines the standard working time and nonworking time for the project, resources, and tasks.

 

Calendar

 

A(n) ____________ is a pre-defined file that can be used as a starting point to create a project schedule.

 

Note

 

A(n) ____________ is added to the project calendar to denote something different from the standard working times.

 

Exception

 

A task whose start or end date determines the start or finish of another task or tasks is a(n) ____________.

 

Predecessor

 

A(n) ____________ represents a significant event reached within the project or imposed upon the project.

 

Milestone

 

A(n) ____________ represents the actual individual work activities that must be done to accomplish the final goal.

 

Tasks

 

Defines the working and nonworking time for an individual resource

 

Resource Calendar

 

The maximum capacity of a resource to accomplish tasks

 

Max. Units

 

Consumable items used up as the tasks in a project are accomplished

 

Material Resource

 

The base calendar that provides default working times for an entire project

 

Project Calendar

 

A resource that doesn’t depend on the amount of work on a task or the duration of a task

 

Cost Resource

 

A resource that doesn’t depend on the amount of work on a task or the duration of a task

 

Work Resource

 

specifies default working and nonworking times for a resource, a project, or a task

 

Base Calendar

 

when and how much of a resource’s time can be assigned to work on tasks

 

Availability

 

The people, equipment, money, and materials used to complete the tasks in a project

 

Resources

 

A way of documenting information about resources, tasks, and assignments

 

Note

 

A(n) ________ is the matching of a specific resource to a particular task to do work.

 

Assignment

 

Assigning a(n) ______ or ________ resource to a task will not affect the duration of the task.

 

Cost or Material

 

In Microsoft Project, when you assign a human or equipment resource to a task, the result is _______.

 

Work

 

_______ is the amount of work periods you expect the task to take to complete.

 

Duration

 

If a resource is assigned to do more work than can be done within the normal work capacity of the resource, it is ________.

 

Overallocated

 

Effort-driven scheduling adjusts a task’s duration only if you add or remove ________ from a task.

 

Work Resources

 

When you assign ________ to tasks, you can track their consumption and cost.

 

Material Resources

 

According to the work formula in Microsoft Project, 20 hours task duration x 200% assignment units = _______ hours work.

 

40

 

The series of tasks whose scheduling directly affects the project’s finish date

 

Critical Path

 

The amount of time a task can be delayed before it will delay another task

 

Free Slack

 

The condition of a resource when the work assigned to a resource is less than the resource’s maximum capacity

 

Under Allocated

 

 

A better approach to scheduling tasks is to use a deadline date rather than a(n) ______.

 

 

Semi-flexible or inflexible constraint

 

 

When you link the tasks in a project schedule, you establish a(n) ______ between the tasks.

 

 

Relationship

 

 

_______ is the process of delaying a resource’s work on a task to resolve an overallocation.

 

 

Resource Leveling

 

 

Microsoft Project honors constraint dates over task relationships, even if this causes ______.

 

 

Negative Slack

 

 

Tasks with a priority of _______ are leveled first.

 

0

 

 

 

When you enter a deadline date, Microsoft Project alerts you if the task’s _______ moves beyond the deadline.

 

 

Completion

 

 

A(n) _______ is a value you enter for a task that indicates the latest date by which you want the task to be completed.

 

 

Deadline

 

 

Which of the following is NOT an example of a work resource?

 

DVD Disc

 

 

You can view information for the individual people who will perform the tasks on the project in the

 

 

Resource Sheet view

 

 

For which resource is the standard rate listed per tracking unit of consumption?

 

Material

 

 

If you have four electricians who can each work part-time (4 hours rather than 8), what value should you assign to Max. Units for the resource “electrician”?

 

 

200%

 

 

Microsoft Project uses_______ to determine which tasks can be delayed in order to resolve periods of resource over allocation.

 

 

task priorites

 

 

 

Resource leveling cannot always resolve all resource over allocations.

 

True

 

 

A resource cannot have both a cost per use and a cost derived from its pay rate.

 

 

False

 

 

Resource leveling never changes who is assigned to tasks, or the total work value of those assignments.

 

 

True

 

 

You can manually resolve a resource over allocation by replacing the over allocated resource with another resource.

 

True

 

 

You can assign two types of material consumption rates in Microsoft Project.

 

 

True

 

 

The settings in the Resource Leveling dialog box apply to all of the project schedules you work with in Microsoft Project.

 

 

True

 

 

You can have up to six cost rate tables for a resource.

 

 

False

 

 

It is not acceptable to allow a minor over allocation to remain in a schedule.

 

 

False

 

 

The default rate table in Microsoft Project is Rate Table 1.

 

 

False

 

 

When a variable consumption rate is assigned to a material resource, and the duration of the task to which it is assigned changes, so do the calculated amount and cost of the material resource.

 

 

True

 

 

_______ is a quick way to view only the task or resource information you choose.

 

 

Autofilter

 

 

 

In the Sort dialog box, you can utilize up to _______ nested levels of sort criteria.

 

 

Three

 

 

 

When you use grouping, the ________ data rows are set off by a colored background.

 

 

Summary

 

 

When AutoFilter is turned on, small ________ are visible next to the column headings.

 

 

Arrows

 

 

A way to reorder task or resource information in a table and to display summary values according to various criteria you can choose is called a(n) __________.

 

 

Group

 

 

The _______ dialog box shows you all of the predefined filters that are available to you for tasks or resources.

 

 

More Filters

 

 

A(n) __________ is a way of ordering task or resource information in a view by the criteria you specify.

 

 

Sort

 

 

When you apply a filter, you may see gaps in the order of the ________

 

 

Task IDs

 

 

When you sort data in your project, the sort applies to the active ________, no matter which table is displayed.

 

 

view

 

 

A tool that enables you to see or highlight in a table only the task or resource information that meets criteria you choose is a(n) __________.

 

 

Filter

 

 

 

1. The simplest way to reorganize data in Microsoft Project is by

 

1. filtering.
   b. sorting.
   c. grouping.
   d. AutoFiltering
2. sorting

 

 

2. The ______ function lets you reverse actions you have performed in Microsoft Project.

 

1. Task Drivers
   b. Reverse Filtering
   c. Multiple Level Undo
   d. Ungrouping
2. Multiple Level Undo

 

 

 

3. The one instance in which the actual data of your project is changed by sorting is when

 

1. the Permanently renumber resources check box is selected.
   b. the Multiple Level Undo function is disabled.
   c. the project is saved before the sorting is reversed.
   d. all of the above.
2. all of the above

 

 

4. When you apply a group to your project schedule, the data in the summary rows cannot be changed directly because

 

1. it will cause the grouping to become permanent.
   b. it will alter the data in your project schedule.
   c. it is derived from subordinate data.
   d. it will cause an error in the grouping function.
2. it is derived from subordinate data

 

 

5. When AutoFilter is on, clicking on the down arrow next to the column heading
6. sorts the data in descending order.
   b. turns the AutoFilter off.
   c. automatically adjusts the column width.
   d. allows you to select criteria to apply to the filter.
7. allows you to select criteria to apply the filter.

 

 

6. Multiple Level Undo can be used

 

1. as many times as desired
   b. up to 99 times, or until the original data is restored.
   c. up to 35 consecutive times.
   d. up to 50 consecutive times.
2. up to 99 times, or until the original data is restored.

 

 

7. If a view has a filter applied to it, the name of the filter will be displayed in the Filter box on the _____ ribbon.

 

1. Data
   b. Format
   c. View
   d. Resource Management
2. View

 

 

8. There is no visual indicator that a task or resource view has been sorted other than

 

1. the shaded summary rows.
   b. the small “s” at the top of each data column.
   c. the order in which the rows of data appear.
   d. There is no visual indicator to show a view has been sorted.
2. the order in which the rows of data appear.

 

 

9. Grouping might be helpful if you are trying to see

 

1. only the tasks that contain the word “Weekly.”
   b. the critical path tasks.
   c. the tasks ordered from highest to lowest cost.
   d. the total cost of each resource group.
2. the total cost of each resource group

 

 

10. You cannot save custom settings that you have specified for

 

1. sorting.
   b. grouping.
   c. filtering.
   d. all of the above.
2. sorting

 

 



A feature that allows the user to create columns for specific uses

 

custom field

 

 

 

When you make a change to a milestone using the Bar Styles dialog box, the change applies to all milestones in the Gantt Chart.

 

 

true

 

 

The custom fields dialog box allows the user to change the name of a custom field.

 

 

true

 

 

 

In Microsoft Project, you can edit predefined tables but you cannot create new custom tables to suit your needs.

 

 

false

 

 

The Gantt Chart view can include only the task data without the bar chart.

 

 

false

 

 

When you make formatting changes to your project schedule, the data does not change, just the way it appears.

 

 

true

 

 

When you add, remove or rearrange columns, or change column widths, you are changing the table’s definition.

 

 

true

 

 

You can make almost any custom field part of a calculation for another custom field.

 

 

true

 

 

If you format data using the Font dialog box, the changes apply to only the data you have specifically selected.

 

 

true

 

 

The Gantt Chart Styles has more formatting choices than the Bar Styles dialog box.

 

 

false

 

 

Changing the appearance of data in a view can make it easier to read and understand project data.

 

 

true

 

 

 

The sum of the actual and remaining cost values

 

 

current cost

 

 

in the Gantt Chart view, show how much of the task has been completed

 

 

progress bar

 

 

 

You can save up to 1 1 different baselines for a single project schedule.

 

 

true

 

 

You must provide Microsoft Project a remaining duration value for it to calculate a percentage complete.

 

 

false

 

 

A check mark in the Indicators column for a task means that the task is on schedule.

 

 

false

 

 

You should save a project baseline when you have developed the project schedule as fully as possible.

 

 

true

 

 

Planning refers to the collecting, entering, and analyzing of actual project performance data.

 

 

false

 

 

If you reschedule an in-progress task, the delay is shown as a split on the Gantt Chart.

 

 

true

 

 

The only true indicator of project health is whether or not ‘the project is on schedule.

 

 

false

 

 

The Project Statistics dialog box pinpoints the point of cost variance in a project schedule.

 

 

false

 

 

You can only enter completion percentages for a task in multiples of 10.

 

 

false

 

 

The remaining cost is the difference between the current cost and the actual cost.

 

 

true

 

 

1. _________ enables you to see on your screen what will print on paper before you print it.

 

 

print preview

 

 

2. People or organizations that might be affected by project activities are called __________.

 

 

stakeholders

 

 

3. If you have two views displayed in a combination view and want to print the view, only the view in the ________ pane will print.

 

 

active

 

 

4. When previewing a view in print preview, you can change the number of pages visible by selecting either the ________ or ________ pages button.

 

 

one or multiple pages buttons

 

 

5. A common activity for project managers is to ________ information from the project schedule to share with stakeholders.

 

 

print

 

 

6. To add your company name so that it prints at the top of every page, use the ________ dialog box to add the company name to the header.

 

 

page setup

 

 

7. A ________ is a predefined format intended for printing Microsoft Project data.

 

 

report

 

 

8. A ________ report is used to represent high-level information usually on one page.

 

 

dashboard reports

 

 

9. If subtasks are hidden in a view, reports that contain task lists will include only ________ tasks.

 

 

summary

 

 

10. In a report, you can only ________ information.

 

 

view

 

 

1. In a view, you can information.

 

1. enter
   b. edit
   c. print
   d. All of the above are correct.

 

 

only ________ information.

view

 

 

1. In a view, you can information.
   a. enter
   b. edit
   c. print
   d. All of the above are correct.
2. All of the above

 

 

2. If assignments are hidden under tasks or resources in a usage view, what will the usage report show?

 

1. tasks or resources with corresponding assignment details
   b. only the tasks or resources
   c. only overallocated assignment details
   d. it depends on how you set up the report

 

 

3. In the Print Preview window, the status bar shows “4 rows by 3 columns.” How many pages will be printed?

 

1. 7
   b. 4
   c. 12
   d. 3

 

 

4. To see all of the pages of a view while using Print Preview, you can click on which one of the following buttons?

 

1. Multiple Pages
   b. Page Right
   c. One Page
   d. Page Setup

 

 

1. 12
   d. 3
2. 12

 

 

5. For large projects with several hundred tasks, you can condense the information that will print by.

 

1. printing just summary data.
   b. printing only the part of the timescale that is of interest.
   c. applying a filter to show only the information of interest.
   d. All of the above are correct.

 

 

6. If you wanted to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use?

 

1. Tracking Gantt
   b. Task Sheet
   c. Resource Sheet
   d. Calendar

 

 

7. Which one of the following views cannot be printed in Microsoft Project?

 

1. Tracking Gantt
   b. Calendar
   c. Task Form
   d. Resource Sheet

 

 

8. When printing a view with a legend, you can customize the legend with all the following except:

 

1. printing only on one page.
   b. add customized legend items such as custom symbols and logos.
   c. change the size of the legend.
   d. None of the above is correct.

 

 

9. In the legend section of a Gantt Chart you can add which of the following information?

 

1. Project Start Date
   b. Company Name
   c. Project Duration
   d. All of the above

 

 

10. The Reports tab contains

 

1. all predefined reports plus any custom report that have been added to Microsoft Project.
2. all predefined reports in Microsoft Project.
   c. any custom report that has been added to Microsoft Project.
   d. complex reports that have been specifically designed for specific businesses and industries.